How to copy and paste using keyboard shortcuts – for Mac and PC

Website and copywriting tasks are much quicker if you know how to copy and paste using keyboard shortcuts.

Website and copywriting tasks are much quicker if you know how to copy and paste using keyboard shortcuts.

You can save yourself a huge amount of time if you know how to copy and paste using keyboard shortcuts.

In this blog post you will find step-by-step instructions, as well as a video to show you how to copy and paste using keyboard shortcuts.

Common things you might want to copy and paste include:

  • Sending a website address (URL) in an email, or putting it in a document.
  • Someone’s contact details, such as their website address or phone number, from their email signature.
  • Information from an old document (e.g. a proposal, letter, or fact sheet) into a new document.
  • Keywords you’ve brainstormed into a keyword research tool.

… There are limitless ways in which copying and pasting is useful!

And if you know how to do it quickly and efficiently, it can save you a lot of time.

Note: Giving instructions on how to copy and paste using keyboard shortcuts might seem quite basic to some readers here… If that’s the case, give yourself a pat on the back from being so smart. I know for a fact that there are a lot of people out there who don’t know how to copy and paste at all – let alone with keyboard shortcuts!

We all have to begin somewhere, and this video and article will make it nice and easy for you to learn…

Why use keyboard shortcuts to copy and paste?

You don’t have to use the keyboard shortcuts to copy and paste… you can use your mouse and go to Edit > Copy and then Edit > Paste. But this method is very time-consuming. If you do a lot of copying and pasting in your day (like I do), then using the keyboard is far more efficient, and it will save you time for more important things.

You’ll still need your mouse to highlight the text and position the cursor, but by using keyboard commands for copying and pasting (instead of navigating to the Edit menu), it’ll be quicker for you.

First things first: how to select the text you want to copy

You use your mouse to control the cursor on screen to select the text you want to copy. There are a number of different ways to select the text:

  • Click the left mouse button and drag the mouse to select the text you want to copy.
  • To select a whole word, double-click on it with the left mouse button.
  • If you want to select a whole paragraph or website address (URL), triple-click on it with the left mouse button.

You can tell which text you have selected, as it will be higlighted, as per this example:

highlighted-text

How to copy and paste using keyboard shortcuts: on a PC

To copy and paste using the keyboard on a PC you need to locate the following 3 keys on the keyboard:

  • Control (often labelled as ‘Ctrl’)
  • The letter ‘C’ 
  • The letter ‘V’

Keyboard-PC-circled-500

Step-by-step instructions for PC:

  1. Select the text you want to copy (as per the instructions above).
  2. Press down the ‘Control’ and letter ‘C’ buttons together at the same time: this is the ‘Copy’ command, which puts the data on your computer’s clipboard.
  3. Then navigate to where you want to paste the information: place your cursor with the mouse.
  4. Press down the ‘Control’ and letter ‘V’ buttons together at the same time. This is the ‘Paste’ command, and the text you selected should now be inserted. 

How to copy and paste using keyboard shortcuts: on a Mac

To copy and paste using the keyboard on a Mac you need to locate the following 3 keys on the keyboard:

  • Command key (the one with the squirly pattern on it)
  • The letter ‘C’
  • The letter ‘V’

Keyboard-Mac-circled-500

Step-by-step instructions for Mac:

  1. Select the text you want to copy (as per the instructions above).
  2. Press down the ‘Command’ button and letter ‘C’ buttons together at the same time: this is the ‘Copy’ command, which puts the data on your computer’s clipboard.
  3. Then navigate to where you want to paste the information: place your cursor with the mouse.
  4. Press the ‘Command’ button and letter ‘V’ buttons together at the same time. This is the ‘Paste’ command, and the text you selected should now be inserted.

Video tutorial on how to copy and paste using keyboard shortcuts:

 

Voila! It’s that easy!

There are many more keyboard shortcuts, and many are universal between apps.

But copying and pasting is the one keyboard shortcut I use the most – and it’s likely to be the shortcut you’ll use the most too.

 

How to get more stuff done (without working longer hours)

Does it sometimes seem hard to reach the long-term goals for your business?

If you work long hours but sometimes your goals still seem out of reach, this video is for you…

FREE Marketing Tips: http://wordsbycornelia.com/marketing-tips

How to get more stuff done (without working longer hours)

… Hi, this is Cornelia Luethi from The Leaky Bathtub, and most of the business owners I meet work long hours. After all, they want to make their business a success.

Also, when you enjoy what you do, it can be hard to stop… you just want to keep going!

But here’s the problem. It’s just too easy to fill up your day with unimportant stuff

The capacity in your day is limited – like this drinking glass. There’s only so much you can put in it.

The sand represents all those trivial, time-consuming tasks… like admin, accounts, and replying to emails. Yes, those things need doing, but if you let them take up too much time, there’s not enough time for the important stuff.

These pebbles represent the important things in my life. Like writing and launching books. Billable client work. Exercising, so I stay fit and healthy. Spending time with my family and loved ones. Taking breaks.

So to make sure you achieve what’s important to you, you need to schedule the important things first… and then fit the more trivial tasks around them.

You literally need to schedule time for your goals into your schedule

How to get more stuff done (without working longer hours)In my case, I make time each day for exercise, writing books, billable client work, etc.

As for this mid-winter break, I scheduled it 6 months ago. As soon as I get a new wall planner, I get out my highlighter pen, and block out some time for breaks.

Sure, you can be more spontaneous than that, but personally I like having breaks to look forward to. It keeps me focused and motivated.

So to make sure that you get what you want, make sure you schedule your time appropriately

It’s up to you how you fill your day, so make sure you fill your days with something that makes you happy!

Enjoy your day!

 

Why you need to take time out from your business

Do you schedule regular time out from your business?

Here’s why it’s important…

FREE Marketing Tips: http://wordsbycornelia.com/marketing-tips/

Why you need to take time out from your business

Hi, this is Cornelia Luethi from The Leaky Bathtub, and thank for joining me on my mid-winter break on Waiheke Island.

Waiheke Island is an hour by car ferry from Auckland, New Zealand. It’s home to about 8,000 residents, and has dozens of good restaurants and wineries.

It gets pretty busy on the island over summer, but it’s a nice place to visit in winter, too.

I rent a cottage on the beach for a few nights, with my man and my dog, most winters.

In fact, we take short breaks throughout the year. These mini-vacations don’t have to be extravagant or expensive – the aim is for me to get out of the house, seeing as I work from home. It’s about having a change of scenery, and relaxing.

My business is actually better off for me taking these breaks… here’s why…

1. Breaks revitalise you

Firstly, the breaks help me recharge my batteries. Like most small business owners, I work long hours, and over time that takes its toll. Constantly working long hours is tiring for both the brain and the body, and that’s when we get prone to getting sick or burnt out.

Getting sick or burnt out doesn’t help me or my customers, so it’s best all round if I look after myself.

2. The distance gives you a new perspective

The second reason why it’s good to get away from your business is that it gives you distance.

Huh?

That might sound obvious… after all, if you’re away from your business, of course there’s distance! But I’m not just talking about geographical distance. By getting away from the daily demands of work, you get a new perspective on things.

I find that when I’m on holiday, the creative side of my brain kicks in. I get all inspired about my business, and my long-term goals become clearer to me.

Ideas, ideas, and more ideas!

In fact, I get so many ideas, that I always take a notebook to jot my ideas down. These ideas then get incorporated into my one-page marketing plan.

And believe me, writing a marketing plan is so much easier when your ideas are flowing freely, rather than trying to get inspiration sat at your desk, where your phone’s ringing, and your In Box is overflowing!

So if you think that you can’t afford to take time out from your business, my question to you is:
… Can you afford NOT to take time out?

Isn’t it better you take care of yourself, than to get sick and burnt out?

Why you need to take time out from your business

Breaks are also a really good way of re-connecting with our loved ones.

Believe me, your favourite people are going to love that you’re spending more quality time with them!

Anyway, speaking of loved ones, I’m off to spend more time with mine… till next time!